Privacy Policy for Kvalifik ApS

1. Data controller

Kvalifik ApS is the data controller for the personal data described in this Privacy Policy.
Kvalifik ApS
CVR
number: 36966858

Skindergade 45, 1

1159 Copenhagen K

Denmark
Contact: contact@kvalifik.dk

2. What personal data we collect

1. Contact information
This may include your name, email address, phone number, company name, job title and the message you send us.
2. Website and usage information
This may include IP address, browser type, device information, pages visited, referring pages, time spent on the website and general interaction with the website.
3. Event and newsletter information
If you sign up for an event, webinar, newsletter or similar communication, we may collect your name, email address, company name, job title and preferences.
4. Client and business information
If you become a client or enter into dialogue with us about a potential project, we may process information necessary to communicate with you, prepare proposals, manage projects, deliver services and handle invoicing.
5. Recruitment information
If you apply for a job, we may process your name, contact details, CV, application, portfolio, LinkedIn profile and other information you choose to provide.

3. How we collect personal data

We collect personal data when you:

1. visit our website
2. fill out a contact form
3. contact us by email, phone, LinkedIn or other channels
4. sign up for an event, webinar, newsletter or similar activity
5. become a client or potential client
6. apply for a job at Kvalifik
7. interact with cookies and similar technologies on our website

4. Why we process personal data

We process personal data for the following purposes:

1. To respond to enquiries
We use contact information to reply to messages, answer questions and follow up on potential projects.
Legal basis: GDPR Article 6.1.f, legitimate interest in communicating with potential clients and business contacts.
2. To deliver services to clients
We use business and contact information to prepare proposals, manage projects, deliver services, provide support and communicate about ongoing work.
Legal basis: GDPR Article 6.1.b, performance of a contract or steps prior to entering into a contract.
3. To manage events and newsletters
We use contact information to manage sign ups, send event information, send newsletters and provide relevant updates.
Legal basis: GDPR Article 6.1.a, consent, or GDPR Article 6.1.f, legitimate interest, depending on the specific activity.
4. To improve our website
We use website and usage information to understand how visitors use our website and improve content, performance and user experience.
Legal basis: GDPR Article 6.1.a, consent, where cookies or similar technologies require consent.
5. To market our services
We may use contact information to send relevant information about Kvalifik, our services, events and content.
Legal basis: GDPR Article 6.1.a, consent, where required, or GDPR Article 6.1.f, legitimate interest in business to business marketing, where permitted.
6. To manage recruitment
We use recruitment information to assess applications, communicate with candidates and manage hiring processes.
Legal basis: GDPR Article 6.1.b, steps prior to entering into an employment contract, and GDPR Article 6.1.f, legitimate interest in assessing candidates.
7. To comply with legal obligations
We may process personal data when necessary to comply with accounting, tax, bookkeeping or other legal requirements.

5. Cookies and similar technologies

Our website uses cookies and similar technologies.
Some cookies are technically necessary for the website to function. Other cookies, such as statistics or marketing cookies, are only used if you give consent through our cookie banner.
You can change or withdraw your cookie consent at any time through the cookie settings on our website.
For more information about the cookies we use, including purpose, provider and duration, please see our Cookie Policy.

6. Sharing personal data

We may share personal data with trusted suppliers and partners who help us operate our website, communicate with you, manage our business and deliver our services.This may include providers of:

1. website hosting and Webflow services
2. analytics and tracking tools
3. cookie consent tools
4. email and newsletter tools
5. CRM and project management systems
6. accounting and invoicing systems
7. cloud storage and collaboration tools
8. recruitment tools
9. professional advisers, such as accountants, lawyers or auditors

We only share personal data where it is necessary and where there is a valid legal basis.Where required, we enter into data processing agreements with suppliers that process personal data on our behalf.

7. Transfers outside the EU and EEA

Some of our suppliers may process personal data outside the EU and EEA.If personal data is transferred outside the EU or EEA, we ensure that appropriate safeguards are in place. This may include the European Commission’s Standard Contractual Clauses or another valid transfer mechanism.

8. How long we keep personal data

We only keep personal data for as long as necessary for the purposes described in this Privacy Policy.As a general rule:

1. enquiries and contact form messages are kept for as long as necessary to respond and follow up
2. client and project information is kept for the duration of the client relationship and afterwards where necessary for documentation, accounting or legal purposes
3. accounting information is kept in accordance with Danish bookkeeping requirements
4. newsletter data is kept until you unsubscribe or withdraw your consent
5. event data is kept for as long as necessary to manage the event and follow up
6. recruitment data is normally deleted no later than 6 months after the recruitment process ends, unless you have consented to longer storage

9. Your rights

You have the following rights under GDPR:

1. right of access
2. right to rectification
3. right to erasure
4. right to restriction of processing
5. right to object
6. right to data portability
7. right to withdraw consent where processing is based on consent

If you withdraw consent, this does not affect the lawfulness of processing based on consent before the withdrawal.
You can exercise your rights by contacting us at contact@kvalifik.dk
We may ask you to confirm your identity before responding to a request.

10. Complaints

If you withdraw consent, this does not affect the lawfulness of processing based on consent before the withdrawal.
You can exercise your rights by contacting us at contact@kvalifik.dk
We may ask you to confirm your identity before responding to a request.10. ComplaintsIf you are unhappy with how we process your personal data, you are welcome to contact us first.You also have the right to lodge a complaint with the Danish Data Protection Agency.
Datatilsynet

Carl Jacobsens Vej 35

2500 Valby
Denmark
Website: www.datatilsynet.dk

11. Security

We take appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.The latest version will always be available on our website.